I’m Ian Waithaka, a dependable and detail-driven virtual assistant based in Kenya. I specialize in executive support, inbox and calendar management, research, social media management, content generation using SEO standards, infographics and PowerPoint designs, and light bookkeeping for small businesses and nonprofit leaders. My background combines administrative structure and high quality delivery, giving clients peace of mind across both day-to-day tasks and back-office operations.

Over the past four years, I’ve helped business owners stay on track by organizing schedules, streamlining email responses, and preparing basic financial reports. Furthermore, I have also assisted clients develop content that drew in customers to their businesses through simple, well worded, but impactful articles. I’m proficient in QuickBooks Online, Excel, and Google Sheets, WordPress and have supported clients with article generation, intensive research in the sciences and other fields, presentation of findings in visually appealing formats, invoice generation, expense tracking, bank reconciliation, and financial data entry. I am also an avid prompt engineer able to work with a wide range of AI tools and use them to achieve in hours results that would have in the past taken days, if not weeks, to complete. Notably, AI can be inaccurate sometimes, but we need to go with the times to ensure that we are not left behind tagging at the coattails of what could be the next big thing.

I’ve also worked behind the scenes to build and manage simple systems—whether it’s updating CRM contact lists, creating internal SOPs, or managing recurring reporting tasks. Tools I use regularly include Google Workspace, Zoom, Trello, and Microsoft Office.

I’m organized, consistent, and easy to work with. If you need someone who understands operations, numbers, staying ahead of the curve, and believes in following the data where it takes you, I’d love to be part of your team.